EPICS Codeathon – registration, hotels, and transportation

["Shroff, Kunal via Tech-talk" <tech-talk at aps.anl.gov>]

Hi all,

A quick reminder for anyone planning to attend the 2026 EPICS Developers Meeting and Codeathon at BNL, October 19–23.

Please make sure you complete the meeting registration by September 28:

Meeting information and registration

One important point about access to Brookhaven: all attendees who do not already have an active BNL guest appointment/Guest Number should register with the BNL Guest, User & Visitor (GUV) Center, including U.S. citizens. Non-U.S. citizens also need to complete the Brookhaven Lab Guest Form by September 28 and be approved in GIS before participating. The event-specific instructions are here:

Detailed BNL guest registration instructions

A few notes on accommodations and transportation: Long Island public transportation is not particularly useful for getting to BNL.

The full hotel list is here:

BNL accommodation options

A few thoughts from me:

• Home2 Suites in Yaphank is very close to BNL, but there is not much around it.
• The Comfort Inn and Fairfield Inn in Medford are reasonable options and are closer to restaurants and other things.
• Danford's Hotel & Marina in Port Jefferson is a pretty nice option if you would prefer to stay somewhere with more restaurants, shops, and things to do in the evening. It is about a 25-minute drive from BNL according to the accommodation list.

Since several people will likely have cars, I also set up an optional carpooling sheet. If you are willing to give people rides, or if you are looking for a ride between your hotel and BNL, feel free to add yourself:

EPICS Codeathon carpooling sheet

Hopefully this makes the logistics a little easier. Looking forward to seeing everyone in October!

Cheers,

Kunal